Virtual assistants for
Virtual Assistants for Marketing Agencies
An agency virtual assistant handles the operational load of running a marketing agency: client onboarding, campaign execution, CRM and GoHighLevel management, reporting, and account coordination, usually white-label under the agency's brand. Agencies sell outcomes; VAs keep the machine that delivers them running.
Agency margins die in delivery. Every founder-hour spent building campaigns, chasing client assets, and assembling reports is margin burned. Our agency VAs, trained on GoHighLevel and the tools around it, take delivery work off your senior people, under your brand.
The VA Hub PRO model
Part-time
$1,200/mo
20 hrs/week
Full-time
$2,000/mo
40 hrs/week
- Vetted and background checked
- Trained on AI tools and GoHighLevel before day one
- Managed and quality-reviewed by VA Hub PRO
- Replaced fast at no extra cost if it is not a fit
Works inside
- GoHighLevel
- Meta Ads Manager
- Google Ads
- Canva
- Slack
- ClickUp
- Zapier
- Make
Updated
We work inside the tools you already use
Meta Ads ManagerGoogle AdsCanvaSlackClickUp
Not on the list? We learn it. Your VA is trained on your specific setup during onboarding.
What we actually do
What our agency VAs handle
Client onboarding
Intake, kickoff scheduling, account setup, and asset collection for every new client.
Campaign execution
Emails, funnels, and automations built and shipped from your team's briefs.
GoHighLevel management
Sub-accounts, snapshots, workflows, and pipelines across your client base.
Reporting
Client reports assembled, checked, and sent on schedule, in your template.
Account coordination
Client requests triaged, tasks routed, deadlines chased across your team.
CRM hygiene
Your own pipeline kept as clean as the ones you manage for clients.
Asset chasing and approvals
Client logos, copy, access, and sign-offs requested, tracked, and escalated before they stall delivery.
Ad account admin
Campaigns set up from your strategist's briefs, naming conventions enforced, budgets and pacing checked daily.
White-label by default
Your VA works under your agency's brand: your email domain, your project tools, your tone. Clients see your team delivering faster. Many agencies also resell VA capacity to clients as a service line, using our operators behind the scenes.
Managed agency VAs vs freelancers your team babysits
Agencies burn margin twice on freelance VAs: once on the work, and again on the senior time spent managing them. And when a freelancer disappears mid-retainer, your client feels it. A managed agency VA is vetted and trained before placement, supervised by VA Hub PRO, works from documented delivery checklists, and is replaced fast if life happens, so your client never sees the seam.
- Vetted and trained before day one, not onboarded on billable time
- Managed by VA Hub PRO, so your account managers stop babysitting
- Documented delivery checklists per service you offer
- Fast replacement at no extra cost, with no client-facing disruption
Software we work in
Your VA works inside your delivery stack, under your brand.
- Delivery: GoHighLevel (sub-accounts, snapshots, workflows, funnels), WordPress, Canva
- Advertising admin: Meta Ads Manager and Google Ads, built from your strategist's briefs
- Project management and communication: ClickUp, Asana, Slack, or your client portal
- Integrations and reporting: Zapier, Make, n8n, and your reporting dashboard
Your first 30 days
- Week 1: tool access under your brand, delivery checklists per service documented, client escalation rules agreed
- Week 2: your VA runs onboarding and campaign builds live from your briefs, with your account manager reviewing before anything ships
- Weeks 3 and 4: reporting and account coordination added; the weekly throughput report starts; review moves to spot-checks
Marketing agencies
Is this you?
Here is what you get.
Who this service is for
- GoHighLevel agencies scaling past founder-led delivery
- Agencies whose account managers do everything
- SaaS-mode agencies needing backend support per sub-account
- Agencies wanting a VA service line without building one
What is included
- An agency-ops-trained VA under your brand
- GoHighLevel and marketing stack training completed before day one
- Documented delivery checklists per service you offer
- Weekly throughput and status reporting
- Management and fast replacement by VA Hub PRO
Meet your operator
One accountable operator, backed by our team.
You are not renting hours. You are handing off a result to an assistant who owns it, trained before day one, working inside your software, and managed by VA Hub PRO so you never manage a freelancer again.
Vetted and background checked
Trained on AI tools and GoHighLevel before day one
Managed and quality-reviewed by VA Hub PRO
Replaced fast at no extra cost if it is not a fit
Every operator is
- Background checked and under confidentiality agreement
- Trained on AI tools and GoHighLevel before day one
- Fluent English, clear in writing and on the phone
- One accountable operator, backed by the VA Hub PRO team
- Managed and quality-reviewed, replaced fast if it is not a fit
Simple, managed pricing
Flat monthly plans, not per-task billing. Every plan includes vetting, training, day-to-day management, and fast replacement at no extra cost.
Part-time
$1,200/mo
20 hours per week
Full-time
$2,000/mo
40 hours per week
Managed by VA Hub PRO. Fast replacement at no extra cost.
Frequently asked questions
What can a virtual assistant do for a marketing agency?
An agency VA handles client onboarding, campaign builds, GoHighLevel and CRM management, reporting, and account coordination. They take delivery and operations work off senior staff so the agency scales without every hire being a strategist.
Do they work white-label?
Yes. Your VA works under your brand, in your tools, with your email domain and tone. Your clients see your team, not ours.
Can one VA support multiple client accounts?
Usually yes. A full-time agency VA typically supports several client accounts, depending on service depth. We scope this with you on the discovery call so expectations are realistic.
How fast can an agency VA start?
Usually within about a week of the discovery call. Because operators are trained on GoHighLevel and agency delivery before placement, they start executing your client work rather than learning the tools.
What if the VA does not work out?
We replace them fast at no extra cost, and because your delivery checklists and SOPs are documented, the new operator steps straight in. Your clients keep seeing your brand deliver on time.
Can a VA manage our GoHighLevel snapshots and sub-accounts?
Yes. Sub-account setup, snapshot deployment and updates, workflow and pipeline builds, custom values, and domain and email setup per client are core agency VA work. Strategy and offer design stay with your team; the VA builds and maintains.
Can we resell VA capacity to our clients?
Many agencies do. Your VA works under your brand, so a client-facing operations support line can run on our operators. We scope capacity per client on the discovery call so the numbers work for your margin.
What do VAs for agencies typically handle?
VAs for agencies usually own delivery and operations work: client onboarding, campaign and funnel builds, GoHighLevel sub-account management, reporting, asset chasing, and account coordination. They work remotely in your time zone under your brand, so there is no local hire to make and no office to seat them in.
How much does an agency VA cost?
There are two plans. Part-time support is $1,200 per month (20 hours per week) and full-time is $2,000 per month (40 hours per week). Because the service is fully managed, that price also covers vetting, training, day-to-day supervision, and a free replacement if things are not working out.
Ready to hand this off?
Book a discovery call. We will map what you should delegate, what should be automated, and what it costs. No pitch you did not ask for.
Managed by VA Hub PRO. Fast replacement at no extra cost.
Discovery call this week. Your operator usually starts within about a week after.