Virtual assistants for
Real Estate Virtual Assistant Services
A real estate virtual assistant supports agents, teams, and brokerages with lead follow-up, listing coordination, transaction paperwork support, CRM management, and marketing execution. Agents earn on appointments and closings; a real estate VA takes over everything in between.
Top producers do not do their own data entry. Every hour on MLS uploads, CRM cleanup, and chasing signatures is an hour not spent with clients. Our real estate VAs run the back office of your business, backed by automation and managed by us.
The VA Hub PRO model
Part-time
$1,200/mo
20 hrs/week
Full-time
$2,000/mo
40 hrs/week
- Vetted and background checked
- Trained on AI tools and GoHighLevel before day one
- Managed and quality-reviewed by VA Hub PRO
- Replaced fast at no extra cost if it is not a fit
What our real estate VAs handle
Lead follow-up
Every inquiry answered fast, nurtured persistently, and logged in your CRM.
Listing coordination
MLS entry, photo scheduling, listing copy from your notes, and status updates.
Transaction support
Timelines tracked, documents chased, parties updated from contract to close.
CRM management
Follow Up Boss, kvCORE, GoHighLevel, or your stack, kept clean and current.
Showing and appointment scheduling
Calendars coordinated, confirmations sent, no-shows chased.
Marketing execution
Listing posts, email blasts, and open house promotion shipped on schedule.
Built for how real estate actually runs
Real estate is nights, weekends, and deals that move in hours. Our VAs work your systems with automation covering the instant responses, so a lead that comes in during a showing still gets answered in minutes. Transaction support follows your checklist and your state's process, with licensed work always staying with you.
Who this service is for
- Solo agents doing their own admin at midnight
- Teams whose ISA function is a group chat
- Brokerages standardizing back-office support for agents
- Investors and wholesalers managing high lead volume
What is included
- A real-estate-trained VA in your tools and market cadence
- Lead follow-up automation setup in your CRM
- Listing and transaction checklists documented
- Weekly activity and pipeline reporting
- Management and fast replacement by VA Hub PRO
Simple, managed pricing
Part-time
$1,200/mo
20 hours per week
Full-time
$2,000/mo
40 hours per week
Frequently asked questions
What does a real estate virtual assistant do?
A real estate virtual assistant handles lead follow-up, listing coordination, transaction paperwork support, CRM management, scheduling, and marketing execution for agents and teams. They cover the administrative work between appointments and closings.
Can a VA do transaction coordination?
A VA can run transaction support: tracking timelines, chasing documents and signatures, and keeping all parties updated, following your checklist. Anything that requires a license in your state stays with you or your licensed TC; your VA makes sure it never falls through the cracks.
Which real estate tools do your VAs know?
Common stacks include Follow Up Boss, kvCORE, BoomTown, GoHighLevel, Dotloop, and DocuSign, plus MLS data entry workflows. Your VA learns your specific stack during onboarding.
How much does a real estate VA cost?
VA Hub PRO pricing starts at $1,200 per month for part-time support (20 hours per week) and $2,000 per month for full-time support (40 hours per week). Every plan is managed: we vet, train, and supervise your assistant, and we replace them at no extra cost if it is not working.
Ready to hand this off?
Book a discovery call. We will map what you should delegate, what should be automated, and what it costs. No pitch you did not ask for.
Vetted. Trained. Managed. Replaced free if it is not a fit.