Virtual assistants for
Real Estate Virtual Assistant Services
A real estate virtual assistant supports agents, teams, and brokerages with lead follow-up, listing coordination, transaction paperwork support, CRM management, and marketing execution. Agents earn on appointments and closings; a real estate VA takes over everything in between.
Top producers do not do their own data entry. Every hour on MLS uploads, CRM cleanup, and chasing signatures is an hour not spent with clients. Our real estate VAs run the back office of your business, backed by automation and managed by us.
The VA Hub PRO model
Part-time
$1,200/mo
20 hrs/week
Full-time
$2,000/mo
40 hrs/week
- Vetted and background checked
- Trained on AI tools and GoHighLevel before day one
- Managed and quality-reviewed by VA Hub PRO
- Replaced fast at no extra cost if it is not a fit
Works inside
- Follow Up Boss
- kvCORE
- BoomTown
- GoHighLevel
- Dotloop
- DocuSign
- Canva
Updated
We work inside the tools you already use
DotloopDocuSignCanva
Not on the list? We learn it. Your VA is trained on your specific setup during onboarding.
What we actually do
What our real estate VAs handle
Lead follow-up
Every inquiry answered fast, nurtured persistently, and logged in your CRM.
Listing coordination
MLS entry, photo scheduling, listing copy from your notes, and status updates.
Transaction support
Timelines tracked, documents chased, parties updated from contract to close.
CRM management
Follow Up Boss, kvCORE, GoHighLevel, or your stack, kept clean and current.
Showing and appointment scheduling
Calendars coordinated, confirmations sent, no-shows chased.
Marketing execution
Listing posts, email blasts, and open house promotion shipped on schedule.
Database nurture
Past clients and sphere touched on a schedule: anniversaries, market updates, check-ins, all logged in your CRM.
Open house and event logistics
Sign-in set up, materials ordered, vendors confirmed, and every visitor followed up within 24 hours.
Built for how real estate actually runs
Real estate is nights, weekends, and deals that move in hours. Our VAs work your systems with automation covering the instant responses, so a lead that comes in during a showing still gets answered in minutes. Transaction support follows your checklist and your state's process, with licensed work always staying with you.
Software we work in
Your VA works inside the stack your team already runs.
- CRM and lead follow-up: Follow Up Boss, kvCORE, BoomTown, GoHighLevel
- Transactions and signatures: Dotloop, DocuSign, your brokerage's transaction platform
- Listings and marketing: MLS data entry, Canva, your social scheduler
- Calendars and communication: Google Workspace or Microsoft 365
Your first 30 days
- Week 1: CRM access, lead-response scripts, and your showing and transaction checklists documented
- Week 2: your VA runs lead follow-up and scheduling live, with you reviewing every conversation
- Weeks 3 and 4: listing coordination and transaction support added; the weekly pipeline report starts
Where the line is
A real estate VA handles the administrative and marketing work around your deals. Anything that requires a license in your state, such as negotiating, advising on price or terms, showing property, or explaining contracts, stays with you. Your VA gets the paperwork ready and keeps every party moving; you do the licensed work.
Real estate teams and brokerages
Is this you?
Here is what you get.
Who this service is for
- Solo agents doing their own admin at midnight
- Teams whose ISA function is a group chat
- Brokerages standardizing back-office support for agents
- Investors and wholesalers managing high lead volume
What is included
- A real-estate-trained VA in your tools and market cadence
- Lead follow-up automation setup in your CRM
- Listing and transaction checklists documented
- Weekly activity and pipeline reporting
- Management and fast replacement by VA Hub PRO
Meet your operator
One accountable operator, backed by our team.
You are not renting hours. You are handing off a result to an assistant who owns it, trained before day one, working inside your software, and managed by VA Hub PRO so you never manage a freelancer again.
Vetted and background checked
Trained on AI tools and GoHighLevel before day one
Managed and quality-reviewed by VA Hub PRO
Replaced fast at no extra cost if it is not a fit
Every operator is
- Background checked and under confidentiality agreement
- Trained on AI tools and GoHighLevel before day one
- Fluent English, clear in writing and on the phone
- One accountable operator, backed by the VA Hub PRO team
- Managed and quality-reviewed, replaced fast if it is not a fit
Simple, managed pricing
Flat monthly plans, not per-task billing. Every plan includes vetting, training, day-to-day management, and fast replacement at no extra cost.
Part-time
$1,200/mo
20 hours per week
Full-time
$2,000/mo
40 hours per week
Managed by VA Hub PRO. Fast replacement at no extra cost.
Frequently asked questions
What does a real estate virtual assistant do?
A real estate virtual assistant handles lead follow-up, listing coordination, transaction paperwork support, CRM management, scheduling, and marketing execution for agents and teams. They cover the administrative work between appointments and closings.
Can a VA do transaction coordination?
A VA can run transaction support: tracking timelines, chasing documents and signatures, and keeping all parties updated, following your checklist. Anything that requires a license in your state stays with you or your licensed TC; your VA makes sure it never falls through the cracks.
Which real estate tools do your VAs know?
Common stacks include Follow Up Boss, kvCORE, BoomTown, GoHighLevel, Dotloop, and DocuSign, plus MLS data entry workflows. Your VA learns your specific stack during onboarding.
Can a real estate VA make follow-up calls (ISA work)?
Yes, for inbound leads and your existing database: fast first response, scheduled follow-up by phone, text, and email, and appointments booked onto your calendar. Outbound prospecting can be scoped separately and always runs under your compliance rules, including do-not-call handling.
How do you handle evenings and weekends?
Standard coverage is business hours in your time zone. Automation in your CRM covers the instant response outside those hours, and extended or weekend coverage can be scoped if your lead flow needs it.
Can they post listings and content on social media?
Yes: listing posts, just-sold graphics, open house promotion, and scheduled content built in Canva from your templates and posted through your scheduler. Your brand voice and compliance rules, including brokerage disclosures and fair housing language, are documented up front.
Do you work with teams as well as solo agents?
Both. Solo agents usually start part-time with lead follow-up and transaction support. Teams typically place a full-time VA who runs the shared CRM, coordinates listings across agents, and reports pipeline weekly to the team lead.
How much does a real estate VA cost?
Pricing starts at $1,200 per month for part-time help (20 hours a week) and $2,000 per month for full-time (40 hours a week). It is a managed service, so the rate includes vetting and background checks, training, ongoing quality review, and fast replacement at no extra cost.
Ready to hand this off?
Book a discovery call. We will map what you should delegate, what should be automated, and what it costs. No pitch you did not ask for.
Managed by VA Hub PRO. Fast replacement at no extra cost.
Discovery call this week. Your operator usually starts within about a week after.