Virtual assistants for
Legal Virtual Assistant Services
A legal virtual assistant provides administrative support to law firms: client intake, scheduling, calendar and deadline tracking, document organization, billing support, and CRM management in tools like Clio, MyCase, and Lawmatics. Legal VAs handle administration, not legal advice, freeing billable hours for the lawyers.
Every hour a lawyer spends on intake forms and calendar wrangling is a billable hour lost. Our legal VAs take over the administrative layer of your practice, working inside your practice management software with the confidentiality discipline legal work demands.
The VA Hub PRO model
Part-time
$1,200/mo
20 hrs/week
Full-time
$2,000/mo
40 hrs/week
- Vetted and background checked
- Trained on AI tools and GoHighLevel before day one
- Managed and quality-reviewed by VA Hub PRO
- Replaced fast at no extra cost if it is not a fit
Works inside
- Clio
- MyCase
- PracticePanther
- Smokeball
- Lawmatics
- DocuSign
- LawPay
- Google Workspace
Updated
We work inside the tools you already use
Not on the list? We learn it. Your VA is trained on your specific setup during onboarding.
What we actually do
What our legal VAs handle
Client intake
Inquiries answered fast, conflict-check info gathered, intake forms completed, consultations booked.
Scheduling and deadlines
Calendars managed and deadline entries tracked in your system, with reminders that fire.
Document organization
Files named, filed, and findable; templates populated from your approved forms.
Billing support
Time entries tidied, invoices prepared and sent, payment follow-up run politely and persistently.
Practice software admin
Clio, MyCase, PracticePanther, or Lawmatics kept accurate and actually used.
Client communication
Status updates and appointment confirmations in your voice, escalations to attorneys by your rules.
Engagement paperwork
Engagement letters and intake packets sent for e-signature, chased, and filed the day they come back.
Inquiry follow-up
Consultation no-shows rebooked and unsigned prospects followed up on a schedule you set, every touch logged.
Confidentiality, handled properly
Legal support demands discipline. Our assistants are background checked, sign confidentiality agreements, and work under access controls you define: role-based permissions, password managers, and your firm's data policies. And the line is bright: VAs handle administrative work only. Legal advice, strategy, and anything requiring a license stays with your attorneys.
Software we work in
Your VA works inside the stack you already run. We do not ask a firm to change tools.
- Practice management: Clio, MyCase, PracticePanther, Smokeball
- Intake and CRM: Lawmatics, Clio Grow, GoHighLevel
- Documents and signatures: Google Workspace or Microsoft 365, DocuSign
- Billing and payments: Clio Payments, LawPay, QuickBooks Online
Your first 30 days
- Week 1: access set up under your permissions; intake script, calendar rules, and escalation list documented
- Week 2: your VA runs intake and scheduling live with daily check-ins; you review every client-facing message
- Weeks 3 and 4: billing support and document organization added; the weekly report starts; check-ins drop to twice a week
Where the line is
A legal VA does administrative work only. They do not give legal advice, sign anything on the firm's behalf, file with a court, or make judgment calls on conflicts. They gather the information and route it to the attorney who decides. That boundary is written into the SOPs we build with you.
Virtual assistants for lawyers and attorneys
Solo attorneys and small firms are where a legal virtual assistant changes the most. A virtual assistant for lawyers takes intake calls, consultation booking, and follow-up so the attorney's day is billable. A virtual assistant for attorneys in litigation practices keeps deadlines calendared, documents filed and findable, and clients updated between hearings. As a legal VA company we manage the assistant, from vetting and training to supervision and replacement, so the firm gets the support without becoming an HR department.
Law firms
Is this you?
Here is what you get.
Who this service is for
- Solo attorneys drowning in intake and scheduling
- Small firms without budget for another full-time staffer
- Practices whose case management software is half-adopted
- Firms losing potential clients to slow inquiry response
What is included
- A legal-admin-trained VA under confidentiality agreement
- Intake and communication SOPs documented for your practice
- Practice management software kept current
- Weekly reporting on intake, scheduling, and AR
- Management and fast replacement by VA Hub PRO
Meet your operator
One accountable operator, backed by our team.
You are not renting hours. You are handing off a result to an assistant who owns it, trained before day one, working inside your software, and managed by VA Hub PRO so you never manage a freelancer again.
Vetted and background checked
Trained on AI tools and GoHighLevel before day one
Managed and quality-reviewed by VA Hub PRO
Replaced fast at no extra cost if it is not a fit
Every operator is
- Background checked and under confidentiality agreement
- Trained on AI tools and GoHighLevel before day one
- Fluent English, clear in writing and on the phone
- One accountable operator, backed by the VA Hub PRO team
- Managed and quality-reviewed, replaced fast if it is not a fit
Simple, managed pricing
Flat monthly plans, not per-task billing. Every plan includes vetting, training, day-to-day management, and fast replacement at no extra cost.
Part-time
$1,200/mo
20 hours per week
Full-time
$2,000/mo
40 hours per week
Managed by VA Hub PRO. Fast replacement at no extra cost.
Frequently asked questions
What does a legal virtual assistant do?
A legal virtual assistant handles administrative work for law firms: client intake, scheduling, deadline tracking, document organization, billing support, and practice management software administration. They do not give legal advice or perform work requiring a license.
Is a legal VA the same as a paralegal?
No. A paralegal does substantive legal work under attorney supervision. A legal virtual assistant handles the administrative layer: intake, scheduling, documents, and billing. Many firms use both; the VA keeps the paralegal and attorneys out of admin work.
How do you handle client confidentiality?
Assistants are background checked and sign confidentiality agreements. Access is controlled by your firm: role-based software permissions, password managers, and your data handling policies. You decide what your VA can see and do.
Which legal software do your VAs work in?
Common platforms include Clio, MyCase, PracticePanther, Smokeball, and Lawmatics, plus the usual office stack. Your VA learns your firm's specific setup during onboarding.
Can a legal VA answer our phones?
Yes, during your business hours: inbound calls answered in your firm's name, intake information captured, consultations booked, and urgent matters escalated by your rules. After-hours calls keep flowing through your existing answering service or voicemail routing.
Can they work with our e-signature and payment tools?
Yes. Engagement letters go out through DocuSign or your practice management system's e-signature, and invoices and payment reminders run through Clio Payments, LawPay, or QuickBooks, always following your approval process before anything is sent.
How does a legal VA fit alongside a paralegal and a receptionist?
The VA takes the administrative layer: intake, scheduling, follow-up, documents, and billing admin. Your paralegal keeps substantive case work; your receptionist, if you have one, keeps the front desk. Many small firms use the VA instead of a second admin hire.
Are you a legal VA company or a freelancer marketplace?
A managed legal VA company. VA Hub PRO vets, trains, supervises, and replaces the assistant; you get one dedicated person under confidentiality agreement rather than a marketplace of freelancers to screen yourself.
How much does a legal virtual assistant cost?
Expect $1,200 per month for a part-time assistant (20 hours per week) or $2,000 per month for full-time (40 hours per week). Unlike hiring direct, that one monthly rate covers everything behind the scenes: vetting, training, management, and a no-cost replacement if the fit is wrong.
Ready to hand this off?
Book a discovery call. We will map what you should delegate, what should be automated, and what it costs. No pitch you did not ask for.
Managed by VA Hub PRO. Fast replacement at no extra cost.
Discovery call this week. Your operator usually starts within about a week after.