Virtual assistants for
Legal Virtual Assistant Services
A legal virtual assistant provides administrative support to law firms: client intake, scheduling, calendar and deadline tracking, document organization, billing support, and CRM management in tools like Clio, MyCase, and Lawmatics. Legal VAs handle administration, not legal advice, freeing billable hours for the lawyers.
Every hour a lawyer spends on intake forms and calendar wrangling is a billable hour lost. Our legal VAs take over the administrative layer of your practice, working inside your practice management software with the confidentiality discipline legal work demands.
The VA Hub PRO model
Part-time
$1,200/mo
20 hrs/week
Full-time
$2,000/mo
40 hrs/week
- Vetted and background checked
- Trained on AI tools and GoHighLevel before day one
- Managed and quality-reviewed by VA Hub PRO
- Replaced fast at no extra cost if it is not a fit
What our legal VAs handle
Client intake
Inquiries answered fast, conflict-check info gathered, intake forms completed, consultations booked.
Scheduling and deadlines
Calendars managed and deadline entries tracked in your system, with reminders that fire.
Document organization
Files named, filed, and findable; templates populated from your approved forms.
Billing support
Time entries tidied, invoices prepared and sent, payment follow-up run politely and persistently.
Practice software admin
Clio, MyCase, PracticePanther, or Lawmatics kept accurate and actually used.
Client communication
Status updates and appointment confirmations in your voice, escalations to attorneys by your rules.
Confidentiality, handled properly
Legal support demands discipline. Our assistants are background checked, sign confidentiality agreements, and work under access controls you define: role-based permissions, password managers, and your firm's data policies. And the line is bright: VAs handle administrative work only. Legal advice, strategy, and anything requiring a license stays with your attorneys.
Who this service is for
- Solo attorneys drowning in intake and scheduling
- Small firms without budget for another full-time staffer
- Practices whose case management software is half-adopted
- Firms losing potential clients to slow inquiry response
What is included
- A legal-admin-trained VA under confidentiality agreement
- Intake and communication SOPs documented for your practice
- Practice management software kept current
- Weekly reporting on intake, scheduling, and AR
- Management and fast replacement by VA Hub PRO
Simple, managed pricing
Part-time
$1,200/mo
20 hours per week
Full-time
$2,000/mo
40 hours per week
Frequently asked questions
What does a legal virtual assistant do?
A legal virtual assistant handles administrative work for law firms: client intake, scheduling, deadline tracking, document organization, billing support, and practice management software administration. They do not give legal advice or perform work requiring a license.
Is a legal VA the same as a paralegal?
No. A paralegal does substantive legal work under attorney supervision. A legal virtual assistant handles the administrative layer: intake, scheduling, documents, and billing. Many firms use both; the VA keeps the paralegal and attorneys out of admin work.
How do you handle client confidentiality?
Assistants are background checked and sign confidentiality agreements. Access is controlled by your firm: role-based software permissions, password managers, and your data handling policies. You decide what your VA can see and do.
Which legal software do your VAs work in?
Common platforms include Clio, MyCase, PracticePanther, Smokeball, and Lawmatics, plus the usual office stack. Your VA learns your firm's specific setup during onboarding.
How much does a legal virtual assistant cost?
VA Hub PRO pricing starts at $1,200 per month for part-time support (20 hours per week) and $2,000 per month for full-time support (40 hours per week). Every plan is managed: we vet, train, and supervise your assistant, and we replace them at no extra cost if it is not working.
Ready to hand this off?
Book a discovery call. We will map what you should delegate, what should be automated, and what it costs. No pitch you did not ask for.
Vetted. Trained. Managed. Replaced free if it is not a fit.