Clean data. Working automations.
CRM and Automation Virtual Assistant Services
A CRM and automation virtual assistant keeps your CRM accurate and your automations running: data cleanup, pipeline management, follow-up sequences, workflow builds, and monitoring. The result is a CRM your team actually trusts and automation that does not silently break.
Every CRM decays. Duplicate contacts, dead deals sitting in active stages, automations that stopped firing after someone renamed a field. Your team stops trusting the data, then stops using the system, and you are back to spreadsheets. A dedicated CRM VA reverses that decay and keeps it reversed.
The VA Hub PRO model
Part-time
$1,200/mo
20 hrs/week
Full-time
$2,000/mo
40 hrs/week
- Vetted and background checked
- Trained on AI tools and GoHighLevel before day one
- Managed and quality-reviewed by VA Hub PRO
- Replaced fast at no extra cost if it is not a fit
What our CRM virtual assistants handle
CRM cleanup
Deduplication, dead-record cleanup, field standardization, and tagging done properly.
Pipeline management
Every deal in the right stage, stale opportunities flagged, close dates that mean something.
Automation builds
Follow-up sequences, task triggers, and hand-off automations built and tested.
Automation monitoring
Someone actually watches the workflows, catches failures, and fixes them.
Data entry and imports
Leads, lists, and migrations entered accurately the first time.
Reporting
Pipeline, activity, and conversion reports pulled weekly and checked for sanity.
Why CRM hygiene is a revenue issue
Dirty CRMs lose deals quietly. Leads assigned to nobody, follow-ups that never fire, forecasts built on stages nobody updated. Fixing that is not glamorous work, which is exactly why it never gets done in-house. It is perfect work for a trained VA with clear SOPs and someone checking the output.
Platforms we work in
- GoHighLevel, our training specialty
- HubSpot, Pipedrive, and Zoho
- Follow Up Boss, kvCORE, and other vertical CRMs
- Zapier, Make, and n8n for cross-tool automation
- Yours. If it runs a business, we learn it.
Who this service is for
- Teams whose CRM no longer matches reality
- Agencies managing automations across client accounts
- Sales teams losing leads between tools
- Businesses that bought automation software nobody maintains
What is included
- A CRM-trained virtual assistant dedicated to your systems
- An initial cleanup plan for your CRM and automations
- Ongoing hygiene, monitoring, and reporting
- Documentation of every automation we build or fix
- Management and fast replacement by VA Hub PRO
Simple, managed pricing
Part-time
$1,200/mo
20 hours per week
Full-time
$2,000/mo
40 hours per week
Frequently asked questions
What does a CRM virtual assistant do?
A CRM virtual assistant maintains your CRM and automation stack: cleaning and deduplicating data, keeping pipelines current, building and monitoring automated follow-up, entering and importing data, and producing reports. They keep the system trustworthy so your team keeps using it.
Which CRMs do your assistants know?
Our operators train deepest on GoHighLevel and also work in HubSpot, Pipedrive, Zoho, Follow Up Boss, and similar platforms, plus Zapier and Make for automation between tools. If you use something else, your assistant learns it as part of onboarding.
Can they fix our existing broken automations?
Yes. A common first project is an automation audit: mapping what exists, finding what is broken or redundant, fixing what matters, and documenting all of it so it stays fixed.
How much does a CRM and automation VA cost?
VA Hub PRO pricing starts at $1,200 per month for part-time support (20 hours per week) and $2,000 per month for full-time support (40 hours per week). Every plan is managed: we vet, train, and supervise your assistant, and we replace them at no extra cost if it is not working.
Ready to hand this off?
Book a discovery call. We will map what you should delegate, what should be automated, and what it costs. No pitch you did not ask for.
Vetted. Trained. Managed. Replaced free if it is not a fit.