Virtual assistants for Housecall Pro users
Housecall Pro Virtual Assistant
A Housecall Pro virtual assistant manages the back office inside Housecall Pro: online booking, scheduling, estimate and invoice follow-up, and customer communication. Your team stays in the field while the admin work gets handled.
Housecall Pro makes booking and payments easy, but the follow-up, scheduling, and customer messaging still need a person. A Housecall Pro-trained VA runs that back office so nothing slips between the app and the job.
The VA Hub PRO model
Part-time
$1,200/mo
20 hrs/week
Full-time
$2,000/mo
40 hrs/week
- Vetted and background checked
- Trained on AI tools and GoHighLevel before day one
- Managed and quality-reviewed by VA Hub PRO
- Replaced fast at no extra cost if it is not a fit
Works inside
- Housecall Pro
- ServiceTitan
- Jobber
Updated
We work inside the tools you already use
Not on the list? We learn it. Your VA is trained on your specific setup during onboarding.
What we actually do
What a Housecall Pro VA handles
Booking management
Online bookings monitored and confirmed, gaps filled, details captured.
Scheduling
The schedule kept tight and sensible, with changes communicated promptly.
Estimate follow-up
Open estimates chased until they convert or close.
Invoicing and collections
Invoices sent and payments followed up so receivables stay current.
Customer communication
Messages answered, confirmations and reminders sent, questions handled.
Pipeline and leads
Leads tracked and worked so none die in the inbox.
Review campaigns
Review requests sent after jobs to grow your local reputation.
Reporting
Weekly view of bookings, jobs, and receivables.
Keeps the field team in the field
Housecall Pro is built to be run from a phone in a truck, which is exactly why the office work is easy to let slide. A dedicated VA makes sure estimates get chased, invoices get paid, and customers get answered, without pulling a technician off a job to do it.
Home service companies using Housecall Pro
Is this you?
Here is what you get.
Who this service is for
- Home service businesses running on Housecall Pro
- Teams letting estimates and follow-up slip during busy weeks
- Owners answering customer messages between jobs
- Shops that want the reviews and repeat business they are missing
What is included
- A Housecall Pro-trained VA working inside your account
- Booking, scheduling, and follow-up handled daily
- Documented communication and collections SOPs
- Weekly operations reporting
- Management and fast replacement by VA Hub PRO
Meet your operator
One accountable operator, backed by our team.
You are not renting hours. You are handing off a result to an assistant who owns it, trained before day one, working inside your software, and managed by VA Hub PRO so you never manage a freelancer again.
Vetted and background checked
Trained on AI tools and GoHighLevel before day one
Managed and quality-reviewed by VA Hub PRO
Replaced fast at no extra cost if it is not a fit
Every operator is
- Background checked and under confidentiality agreement
- Trained on AI tools and GoHighLevel before day one
- Fluent English, clear in writing and on the phone
- One accountable operator, backed by the VA Hub PRO team
- Managed and quality-reviewed, replaced fast if it is not a fit
Simple, managed pricing
Flat monthly plans, not per-task billing. Every plan includes vetting, training, day-to-day management, and fast replacement at no extra cost.
Part-time
$1,200/mo
20 hours per week
Full-time
$2,000/mo
40 hours per week
Managed by VA Hub PRO. Fast replacement at no extra cost.
Frequently asked questions
What does a Housecall Pro virtual assistant do?
A Housecall Pro virtual assistant manages online booking, scheduling, estimate and invoice follow-up, customer communication, lead tracking, and review campaigns, all inside your Housecall Pro account.
Can they manage booking and scheduling in Housecall Pro?
Yes. Your VA monitors and confirms online bookings, keeps the schedule organized, and communicates changes to customers and crew.
Do they work inside our Housecall Pro account?
Yes. Your VA works directly in Housecall Pro under permissions you control, following your processes, so all activity stays visible and owned by you.
How much does a Housecall Pro VA cost?
Expect $1,200 per month for a part-time assistant (20 hours per week) or $2,000 per month for full-time (40 hours per week). Unlike hiring direct, that one monthly rate covers everything behind the scenes: vetting, training, management, and a no-cost replacement if the fit is wrong.
Ready to hand this off?
Book a discovery call. We will map what you should delegate, what should be automated, and what it costs. No pitch you did not ask for.
Managed by VA Hub PRO. Fast replacement at no extra cost.
Discovery call this week. Your operator usually starts within about a week after.