Virtual Assistants For
Home Service Companies.
More Jobs. Less Admin. Finally.
We handle the busywork so you can focus on running your business. Trained operators. Proven systems. Real results.
Trades we serve
We work inside the tools you already use
Plus Service Fusion, FieldEdge, Workiz, ServiceM8, Kickserv, Service Autopilot, QuickBooks, Zapier and Make. Not on the list? We learn it. If it runs a home service business, we can run it.
The problem
You did not start your business to live in your inbox.
Missed calls, slow follow-ups, and overdue invoices cost you jobs, money, and your sanity. A normal week in a busy shop looks like this.
17
Missed Calls Today
Potential jobs lost
42
Estimates Waiting
No follow-up yet
$8,900
Outstanding Invoices
30+ days overdue
13
Reviews Not Requested
Missing new customers
What slow follow-up is costing you
Move the sliders. This is the money the office leaks while the field stays busy.
Roughly walking out the door
$5,100/mo
About $61,200 a year
Rough math. It assumes you close 1 in 4 of the quotes you actually chase, at your average job value. Your numbers will differ. This shows the size of the leak, not a promise.
How it works
We handle it.
From start to finish.
Customer Calls Come In
We Answer Professionally
Appointment Booked
Job Completed By Your Team
Invoice Sent & Paid
You Get Back Your Time
We are not here to sell you AI hype
AI is good at volume. It is bad at judgment, money, and people. So we split the work the honest way.
What we let AI handle
The repetitive volume.
- Instant text-back on inbound leads
- Booking the straightforward jobs
- Appointment reminders
- Review requests
- First-pass data entry
What our operators handle
The money, the judgment, the relationships.
- Chasing the money until it is collected
- Following quotes until they close
- The reschedule chaos when a tech runs late
- The upset customer who needs a person
- Permits and warranty claims
- Running your hiring
- Keeping the software clean and current
What we actually do for you
Not a task list. The outcomes you care about, handled by an operator who owns them.
Run your software and AI tools
Your CRM, field service platform, and the AI you bought, set up right, kept current, and actually used. No more shelfware, no more babysitting broken tools.
Chase the money
Accounts receivable, collections follow-up, invoicing, and quote follow-up that turns sitting bids into booked jobs.
Catch what the AI drops
Complaints, reschedules, confused callers, and the jobs that do not fit a template.
Run your hiring pipeline
Post roles, screen applicants, schedule interviews, and handle onboarding paperwork, so you stop losing your week to it.
Handle the paperwork nobody wants
Permits, licensing, warranty claims, and supplier coordination.
Keep customers and grow recurring revenue
Win-back outreach, maintenance and membership plan nurturing, and review responses that sound human.
What changes in 90 days
More time.
More money.
Less stress.
Before VA Hub PRO
- Calls go unanswered
- Estimates fall through the cracks
- Invoices sit 30+ days past due
- Owner working 60+ hour weeks
- No time for family
After 90 days
- Every call gets answered
- Follow-ups go out in minutes
- Invoices paid on time
- Owner works ON the business
- More time for what matters
Meet your operations team
Real people who care about your business.
You are not renting hours. You are handing off a result, to an operator who owns it and a team that backs them up.
Dispatch Specialist
Answers the phone, books the jobs, and untangles the reschedule chaos when a tech runs late.
Collections Specialist
Chases quotes and invoices until the money actually lands in your account.
Customer Care Lead
Takes the upset customer who needs a person, and the callers the AI cannot handle.
Admin Support
Permits, warranty claims, hiring, and keeping your software clean and current.
Every operator is
- Background checked
- Trained for home services
- Fluent English, clear on the phone
- Full-time operators, not gig workers
- One accountable operator, backed by our team
We are early with the trades. Here is what our operators already do for the businesses we run. Home services case studies get added here as they close.
Start with the free Operations Audit
We review your calls, quotes, invoices, software usage, and AI readiness, then hand you a 90-day plan to fix the leaks. No obligation. No pitch you did not ask for.
Book a free Operations Audit
We look at your calls, quotes, invoices, software usage, and where AI could help.
Get your 90-day plan
We map the leaks and what we would fix first. It is yours to keep either way.
Your operator takes over
Backed by our team, so you get your time back.
Management starts around $497 per month. Operator packages go up from there, sized to your back office on the audit, so you only pay for what you actually need.
Free audit. Keep the 90-day plan. Two-week guarantee.
Straight answers
Isn't this just a VA?
No. A VA does tasks you assign. Our operator runs the office and owns the outcome, backed by AI and our team.
We already have Housecall Pro or ServiceTitan AI.
Good. We make it actually work, and we handle everything it cannot.
Will this replace my office staff?
No. It backs them up so you stop losing money to the gaps, and it takes the work you cannot hire for.
Do we have to switch software?
No. We work inside what you already use.
How fast does it start?
Audit this week. Your operator running shortly after.
Stop letting admin work hold your business back.
Get your free Operations Audit and see where you are losing time, money, and opportunities.
Free audit. Keep the 90-day plan. Two-week guarantee.
Audit this week. Your operator running shortly after.